The Working with Children Check (WWCC) is an important requirement which contributes to providing children with a safe sport environment.
Apply for a Working with Children Check
WWC Guidelines for Clubs, Associations, Volunteers, Employees, Referee Branches & Referees
Download the WWC Verification Records TEMPLATE (Use this to record your WWC verification records)
Who is exempt?
The following are exempt from the WWCC:
- Persons under 18 years of age
- Grounds persons
- Guest presenters or speakers for a one-off presentation
- Persons who work or volunteer with children visiting NSW from another State to attend an event where the work in NSW will be for no more than 30 days in a calendar year.
Who is not exempt?
- Parents coaching or managing their own child’s team are no longer exempt (refer FNSW Policy)
- Referees are no longer exempt (refer FNSW Policy)
- Police Officers, Corrections Officers and School Teachers are not exempt
- Committee members are not exempt, even if their own child attends the club
Changes to the MPD Form
The Member Protection Declaration (MPD) now forms part of the Terms & Conditions when registering in My Football Club (MFC). A hard copy of the MPD form is no longer required to be completed if all participants are registered in My Football Club.
Q1. Where do I apply for a WWCC so I can obtain a WWC number?
Q2: Who requires a WWC number?
The following are required to obtain a WWCC and provide their WWC number to their club or other entity they are registering with:
- All paid persons working with children under 18 years of age
- All coaches, managers working in paid or volunteer role with children under 18 years
- All technical directors working in a paid or volunteer role with children under 18 years
- All referees (except those under 18 years of age)
- All committee members of organisations with participants aged under 18 years of age
- All Member Protection Information Officers (MPIOs)
- Persons in any other child related roles not listed unless exempt.
Q3: Paid or Volunteer WWCC?
Persons working in paid capacity or are self-employed apply for PAID Working With Children Check. Paid work includes any form of remuneration such as in cash, in kind, honorariums, allowances, gift vouchers, reduced player fees and any other forms of payment.
- A paid Working With Children Check is valid for both paid and volunteer work.
- A volunteer Working With Children Check is for volunteer work only.
Q4: How much does a WWCC cost?
- A ‘paid’ WWC costs $80 and is renewed every 5 years.
- A ‘volunteer’ WWC is free and is renewed every 5 years.
The $80 fee is paid at a NSW Service Centre when providing proof of ID for a ‘paid’ WWC application.
The WWC is FREE for volunteers, however applicants must attend a NSW Service Centre to provide proof of ID to complete the application process.
Q5: How long does a WWC number last?
A WWC number lasts 5 years.
Q6: Why do applicants need to attend a NSW Service Centre?
After completing a WWC application online, applicants then receive an APP (application) number. Applicants must then take their APP Number to a NSW Service Centre and show proof of identification and to complete the application process. Applicants for a ‘paid’ WWC will also be required to pay $80 at the NSW Service Centre.
Q7: How long after attending a NSW Service Centre will an applicant receive a WWC Number?
Applicants usually receive their WWC Number by email within approximately 5 – 7 days after attending a NSW Service Centre. Some applications can take longer if further clarification of ID or further information is required.
Q8. What does a WWC Number look like?
- Paid WWC Number – WWC123456E (‘E’ is for employed)
- Volunteer WWC Number – WWC1234567V (‘V’ is for volunteer)
Q9: Can a volunteer WWC Number be used for a paid role?
No, a volunteer WWC Number can only be used for a volunteer role.
If a person’s status changes from volunteer to paid, the person completes a Change of Details request on-line and then attends a NSW Service Centre to provide proof of ID and pay the $80 fee for a ‘paid’ WWC.
Q10. Can a paid WWC Number be used for a volunteer position?
Yes, a paid WWC Number that ends in an ‘E’ can be used for both paid and volunteer positions.
Q11: What if a person refuses to provide a WWC number to their club, association, centre or branch?
Unfortunately, where a person is unable to satisfy the requirements of the NSW Working with Children Check or the FNSW WWC Policy, they are not permitted to work or volunteer in a child related role within FNSW.
Q12: Why are most Referees required to apply for a Paid WWCC?
Most referees are paid to referee and paid referees are required to apply for a ‘paid’ WWCC. Any form of remuneration in return for refereeing is deemed to be payment, including payment in cash or kind, allowances, gift vouchers or other forms of payment. The requirement to obtain a ‘paid’ WWCC still applies even if a referee claims his/her payments as a ‘hobby’ using a hobby declaration form. If income derived from refereeing is declared by the individual as taxable income, the cost of the WWCC may be tax deductible but the referee must obtain their own taxation advice in this regard. Referees who are volunteer referees and receive no payment or remuneration in return for refereeing can apply for a ‘volunteer’ WWCC.
Member Protection Information Officers
It is a mandatory requirement of FNSW that every club, association and referee branch has at a minimum of one (1) Member Protection Information Officer (MPIO). Find out more
WWC Compliance Audits and Fines
Failure to obtain WWC Numbers from workers and volunteers in child related roles, verify all WWC Numbers obtained and keep a record of verifications can result in fines up to $11,000 and a non-compliance notification to NSW Police. FNSW requires all clubs, associations and referee branches to be compliant with the WWCC and the FNSW WWCC Policy. FNSW reserves the right to conduct compliance audits on any club, association, branch, centre or referee branch affiliated to FNSW and covered by FNSW insurances.
Child Safe Clubs
Being a Child Safe club is integral to providing a safe sport environment for children. The safety of all children involved in football is important to children and their parents, guardians and families. It is also important to your club, association, branch, centre and referee branch and committees and MPIOs should have a sound understanding of the principles of child safety and apply these in a workable and practical manner within your organisation.