Sanction Application Form
Before lodging your application, ensure that you have read the information provided below regarding:
- Registration requirements *New*
- FNSW Sanctioning Policy
- Sanctioning during Covid-19
- Jumping castles & amusement rides (if applicable)
- Charity events (if applicable)
- Inter-Association trial matches (if applicable)
Quick link to Sanction Application Form
Quick link to FNSW Sanctioning Policy
What is Sanctioning?
Sanctioning is the process of seeking approval from Football NSW (FNSW) to run events and activities to ensure the event/activity and its participants are covered by FNSW insurances.
It is also the process of seeking approval for players, teams or referees to participate in football events conducted outside of their own association or run by another Football Australia member federation, such as the Kanga Cup.
Sanctioning is also required when Referee branches provide refereeing services to an event run by a non-affiliated entity such as a school.
Sanctioning involves applying and seeking approval from FNSW to either hold an event or activity or participate in an event or activity. For grassroots clubs, written approval must first be obtained from their association prior to submitting the FNSW Sanction Application form and a copy of the approval uploaded with the application.
Why is sanctioning required?
Sanctioning is required for insurance and risk management purposes. The insurances provided by FNSW only apply to events sanctioned by FNSW. The FNSW Personal Injury insurance and other insurances only apply to registered players, team officials and referees and club officials and volunteers participating in FNSW sanctioned events and activities or in other events where their participation has been sanctioned by FNSW.
What events are already sanctioned?
- Grassroots winter football season – official trials, training and competition games held after 1 January each year prior to the winter season commencing.
- FNSW approved Summer Football competitions including trials, official training and games.
- Club registration days, club meetings, club working bees, general cleaning and upkeep of facilities, canteen operations and end of year presentations held at the club venue (with the exception of events involving amusement rides or jumping castles).
- FNSW approved futsal competitions and training at an affiliated futsal club or affiliated futsal centre.
- FNSW state run competitions, tournaments and events including official trials and training.
Club registration days and sanctioned come-and-try days can be held prior to 1 January each year in preparation for the upcoming winter football season.
Official grassroots club trials and training can commence after 1 January each year prior to the upcoming winter football season. (Subject to approval by the relevant club and association and on association approved grounds)
Prior to commencing pre-season training, players and coaches must check with their club that the grounds are approved for use and training has been approved to commence.
Note: Players and team officials who trial or train prior to 1 January or trial, train or play on non-approved grounds or prior to the club or Association’s official training start date are not covered by FNSW insurances, including the personal accident insurance.
What events require sanctioning by Football NSW?
- Gala days, tournaments, charity events, festivals
- Pre-season come-and-try days
- School holiday camps and clinics
- Activities not held at the club’s grounds
- Fundraising activities not held at the club’s grounds
- Off-site club functions or events
- Bunnings BBQs (or similar)
- Extended training (high level/rep teams wanting to continue official training after the end of the winter season. Note: Extended training must be on club or association approved and allocated grounds.
- Special out of season training requests (E.g. Teams needing to train outside of the winter season in preparation for a particular tournament)
- Alternative training activities that are not football activities. E.g. swim sessions, gym sessions, beach runs.
- The use or hire of any jumping castles, inflatables or amusement rides of any kind. (see information below)
- Any other event or activity which is not a normal winter football activity
The Personal Accident insurance and other insurances provided by FNSW only apply to FNSW sanctioned football related activities and events. Players or teams who participate in non-sanctioned or unofficial football activities are not covered by FNSW insurances and do so at their own risk.
Sanction applications must be received by FNSW a minimum of 14 days prior to the event.
If the event or activity you are seeking sanctioning for involves players who are not currently registered in Play Football, refer to the Non-Registered player fees below.
ALL players MUST BE REGISTERED in Play Football as current and active with the applicable club/entity before participating in any Sanctioned tournaments, competitions, events or activities.
CLUBS* MUST ensure that all players are registered and active in Play Football prior to their participation as failure to do so can result in future events by the club* not being sanctioned and can have serious consequences for the player/s as it is likely to result in the player/s not being covered by the Personal Accident Insurance or other insurances provided by FNSW. (*club/entity or event organiser responsible for the event)
Players, team officials and match officials must also ensure that they are actively registered in Play Football prior to participation in any tournament, competition, event or activity as this is a requirement to be covered by the FNSW Personal Accident Insurance and other insurances provided to registered participants.
Please note also, that the previous year’s Winter season registration and insurance cover does not carry over to the following year. Only player registrations in sanctioned competitions specifically approved by FNSW to operate continuously across the Dec – Jan period can carry over from one year to the next.
Non-Registered Player’s Fees
To assist FNSW stakeholders in promoting football and engaging with future football participants, FNSW has worked with its insurers to develop a fee structure to enable non-registered football players to participate in the following events when sanctioned by FNSW:
- Development Programs;
- Holiday Clinics; and
To be covered by FNSW insurances the non-registered player fees shall apply and players MUST register on the National Registration platform www.playfootball.com.au (FNSW can assist clubs in setting up registration packages in Play Football. Call 02 8814 4400 and ask for the Online Services helpdesk)
A list of all Non-registered participants must also be provided to FNSW upon completion of the event.
Sanctioning during Covid -19
While Covid-19 Public Health Orders remain in place, all clubs must maintain their Club Covid-19 Safety Plan and comply with the requirements of applicable Public Health Orders and NSW Health requirements. Click here for NSW Health updates.
Come and Try Days
These events are a great way to attract new players to football in the lead up to the season. They can include skills training or ‘game play’ activities. Come and Try days are usually held prior to or alongside club registration days. For more information download the Come and Try Days Information Sheet
Contact Football NSW for information regarding Charity tournaments and events. Email enquiries to firstname.lastname@example.org or phone 02 8814 440o and ask for Sanctioning assistance.
Team and Player Sanctioning Requirements for other Events
Teams and players MUST obtain approval from their club, association and Football NSW prior to entering any tournament conducted by another FFA Member Federation or affiliated organisation outside of their association or Football NSW. E.g. Kanga Cup, Bill Turner Cup, Mallacoota Cup. Application can also be made for teams to participate in official charity tournaments.
The FNSW public liability insurance cannot apply to tournaments conducted by another FFA Member Federation or non-affiliated entity, however the FNSW player injury insurance can cover players and officials participating in these types of events on condition that a Sanction Application has been lodged and the participation has been approved by the player’s club, association and FNSW.
FNSW does not sanction tournaments or events conducted by non-affiliated organisations.
The Personal Accident insurance provided by FNSW can only apply when a tournament and/or participation in a tournament or event has been sanctioned by FNSW. The other insurances provided by FNSW generally only apply to events and activities conducted by FNSW affiliated clubs, associations and FNSW.
Sanction applications must be received by Football NSW at least 14 days prior to the event. Teams should not enter events until sanctioning approval has been received from FNSW. To apply, refer to the information provided on this page and complete a Sanction Application Form ensuring that all information and documents required are provided with the application.
If travelling interstate or overseas for any tournament or event a Sanction Application and a Tour Application Form must be completed.
Jumping Castles, Inflatables & Amusement Rides
Where safe practices are in place, most usage of these devices occurs without incident. Serious injuries and deaths can occur however if equipment and operation of the equipment does not meet regulatory standards, is incorrectly set up, supervision is lacking or sufficient care and responsibility is not taken.
When Jumping Castles, Inflatables and Amusement Rides are being hired or used for an event, clubs are required to obtain proof from the supplier of the equipment that the supplier holds a sufficient level of Public Liability Insurance. To obtain this, a copy of the Public Liability Certificate of Currency must be requested and obtained from the supplier of the equipment. Suppliers of jumping castles, inflatables and amusement rides to FNSW clubs MUST have a minimum of $20M Public Liability cover.
A copy of the supplier’s Certificate of Currency MUST be uploaded with the FNSW Sanction Application form.
Kanga Cup – Sanction Application Form (Cancelled for 2020)
Inter-Association Trial Matches
INTERSTATE AND OVERSEAS TOUR PERMIT REQUIREMENTS
Teams travelling interstate or overseas to participate in football events must complete the relevant touring permit prior to entering the event and submit their permit application to FNSW a minimum of eight weeks prior to departure. This is an FFA and FNSW requirement.
Referees may not be covered by FNSW insurances when officiating at non-sanctioned events.
Referees are covered by FNSW Personal Accident insurance when officiating in FNSW competitions and tournaments, winter football competitions conducted by FNSW affiliated associations and FNSW Summer Football competitions. Referees are also covered when participating in official referee branch training, mentoring, referee coaching activities and meetings.
Referees are not covered by FNSW insurances when providing refereeing services at non-sanctioned competitions, tournaments or events unless participation in such activities has been sanctioned by FNSW. If unsure whether an event is sanctioned, Referee Branches should ask for sanctioning confirmation from event organisers or contact FNSW for confirmation .
If a Referee Branch is providing referees to a non-sanctioned competition or tournament, E.g. Johnny Warren Cup, King’s School Tournament, Police Games, Defence Force Cup etc. the Referee Branch needs to complete a Sanction Application form to apply for ‘participation sanctioning‘ for their Branch referees to provide referee services at these events.
To apply for referees to be sanctioned and covered for injury insurance when officiating at a non-sanctioned event click here