Sanctioning during Covid -19
NSW Health – updated advice for community sport organisations – 24 Sept 2020
What is Sanctioning?
Sanctioning is the process of seeking approval from Football NSW (FNSW) to run events and activities which are not part of a normal winter football season and to ensure they are covered by FNSW insurances.
It is also the process of seeking approval for players, teams or referees to participate in football events outside of their own association or run by another State Football Federation, such as the Kanga Cup.
Sanctioning is also required when Referee branches want to provide refereeing services at an event run by a non-affiliated entity such as a school.
Sanctioning involves applying and then receiving approval in writing from Football NSW.
Why is sanctioning required?
Sanctioning is required for insurance and risk management purposes. The insurances provided by FNSW only apply to events and participation sanctioned by FNSW. The FNSW Personal Injury insurance only applies to current registered players, team officials, referees, club officials and volunteers while participating in FNSW sanctioned tournaments or events or in other tournaments when that participation has been sanctioned by FNSW.
For further information refer to the FNSW Sanctioning Policy
What events are already sanctioned?
Normal winter football season official training and competition games are automatically sanctioned.
Other winter season club activities automatically sanctioned by FNSW include: club registration days, trials, club training matches, club member meetings, club committee meetings, working bees, facility maintenance, ground maintenance, canteen operations and end of year presentations held at the club venue (with the exception of events involving amusement rides or jumping castles).
Prior to commencing pre-season training, players and coaches must check with their club that pre-season training has been approved to commence. Players and team officials who train prior to the relevant club or Association’s training start date or on non-approved grounds or for social purposes outside of official club activities shall not be covered by the relevant insurances, including personal injury insurance.
Competitions, tournaments and events conducted by FNSW are already sanctioned.
What events require sanctioning by Football NSW?
Events conducted by clubs and associations that require sanctioning by FNSW are:
• Gala days, tournaments, holiday clinics, camps, charity events, festivals
• Pre-season come-and-try days
• School Holiday Camps
• Off-site activities which are not held at club venue
• Off-site Fundraising activities
• Off-site club functions or events
• Bunnings BBQs (or similar)
• Alternative training activities that are not football activities
• Extended or out of season training requests
• Any other event or activity which is not a normal winter football activity.
The Personal Accident insurance and other insurances provided by FNSW only apply to FNSW sanctioned events.
Sanction applications must be received by FNSW a minimum of 14 days prior to the event.
If your event involves players who are not registered in Play Football, refer to the Non-Registered player fees below.
Non-Registered Player Insurance Fees
To assist FNSW stakeholders in promoting football and engaging with future football participants, FNSW has worked with its insurers to develop a fee structure to enable non-registered football players to participate in the following events when sanctioned by FNSW:
- Development Programs;
- Holiday Clinics; and
- Tournaments.
These players must be registered on the National Registration platform www.playfootball.com.au
A list of all Non-registered participants must be provided to FNSW upon completion of the event. Please refer to Circular 2020 Non-Registered Player Fees for fee details.
NON-REGISTERED PLAYER FEES (Circular 2020)
Come and Try Days
These events are a great way to introduce and attract new players to football in the lead up to the season. They can include skills training or ‘game play’ activities. For more information download the Come and Try Days Information Sheet
Charity Tournaments
Contact Football NSW for information regarding Charity tournaments and events.
Email [email protected] or phone 02 8814 440o and ask for Aaron or Michelle.
Team and Player Sanctioning Requirements for other Events
Teams and players MUST obtain approval from their club, association and Football NSW prior to entering any event conducted by another State Football Federation or affiliated organisation outside of their branch, association or Football NSW. Such events include: Kanga Cup, Gold Coast Cup and Mallacoota Cup. Application may also be made to your club, association and FNSW for teams to participate in special tournaments, such as official charity or special event tournaments. Please note that the FNSW public liability insurance cannot apply to tournaments conducted by non-affiliated entities, however the FNSW player injury insurance can apply to players and officials on condition that a Sanction Application has been lodged and their participation has been sanctioned (approved) by the relevant club, association and FNSW.
FNSW does not sanction tournaments or events conducted by non-affiliated organisations.
The Personal Accident insurance provided by FNSW can only apply when a tournament and/or participation in a tournament or event has been sanctioned by FNSW. Other insurances provided by FNSW generally only apply to events and activities conducted by FNSW affiliated clubs and associations and competitions, programs and events conducted by FNSW.
Sanction applications must be received by Football NSW at least 14 days prior to the event. Events should not be entered until sanctioning approval has been received from FNSW. To apply contact your club, association or Football NSW and complete a Sanction Application Form and ensure that all information relating to the tournament has been provided with the application.
If travelling interstate or overseas for any tournament or event a Sanction Application and a Tour Application Form must be completed.
FORMS
SANCTION APPLICATION FORM – APPLY NOW
Kanga Cup – Sanction Application Form (Cancelled for 2020)
Viking Challenge – Sanction Application Form
Johnny Warren 23rd Memorial Cup – Sanction Application Form
Inter-Association Trial Matches
Inter-Association Trial Match Form
INTERSTATE AND OVERSEAS TOUR PERMIT REQUIREMENTS
Teams travelling interstate or overseas to participate in football events must complete the relevant touring permit prior to entering the event and submit their permit application to FNSW a minimum of eight weeks prior to departure.
OVERSEAS Tour Application Form
INTERSTATE Tour Application Form
REFEREES
Referees may not be covered by FNSW insurances when officiating at non-sanctioned events?
Referees are covered by FNSW Personal Accident insurance when officiating in FNSW competitions and tournaments, Winter football competitions conducted by FNSW affiliated associations and FNSW Summer Football competitions. Referees are also covered when participating in official referee branch training, mentoring, referee coaching activities and meetings.
Referees are not automatically covered by FNSW insurances when officiating in non-sanctioned competitions, tournaments or events. Referee Branches should ask for sanctioning confirmation from event organisers or if unsure, contact FNSW for confirmation regarding whether an event is sanctioned.
If a Referee Branch is providing referees to a non-sanctioned competition or tournament, E.g. Johnny Warren Cup, King’s School Tournament, Police Games, Defence Force Cup etc. the Referee Branch must complete a Sanction Application form to apply for ‘participation sanctioning‘ for their Branch to provide referee services to these events.
To apply for referees to be sanctioned for a non-sanctioned event click here
